INFORMATION FOR AUTHORS
Badges should be picked up prior to your session from the IEEE GLOBECOM 2008 Registration Desk which will be on the first floor of the Hilton.
Information on Registration, Audio Visual Equipment, and other items can be found under each type of session below.
• Technical Sessions
• Poster Sessions
• Tutorials and Workshops
Submission of Technical Papers - click here >> for more information
• Papers in poster and oral sessions are of equal quality and prestige. Poster
sessions and oral sessions are all given 120 minutes.
• For papers in poster sessions, authors have have a 4x8 poster board to showcase their works in a highly interactive format.
• For papers in an oral session, authors will have 20 minutes including time for questions and answers for your presentation. Each oral session room will have an LCD projector, overhead projector, screen, lavaliere microphone, and laser pointer. You need to bring your own laptop to use with the LCD.
IEEE COMSOC POLICY:
All IEEE GLOBECOM 2008 technical paper presenters including students must register at the FULL or LIMITED rate. For authors presenting multiple papers, one FULL or LIMITED registration is valid for up to three papers.
If additional authors are attending the conference or your session, they must register at the appropriate rate.
Author's Breakfast >>
- The poster sessions will be two hours long. Please note the time on Monday: The second session will be from 1:50 TO 3:30
- 10:00 AM to 12:00 PM
- 1:30 PM to 3:30 PM
- 4:00 PM to 6:00 PM
- The Authors(s) are expected to;
- Be set up prior to the session.
- Be present at their poster for the entire two hour session.
- Explain their paper to the collected audience.
- Answer questions and interact as appropriate.
- Remove their materials promptly.
- Poster boards are adjacent to the exhibit hall, a poster information table is next to the poster boards.
- The locations are assigned, check at the poster desk for directions to your assigned site.
- Poster setup can begun as soon as the session before is completed.
- Opening 9:30 AM to 10:00 AM for the 10:00 AM session
- 12:00 PM to 1:30 PM for the 1:30 session
- 3:30 PM to 4:00 PM for the 4:00 session. Please note the short time available for setup before the 10:00 AM and 4:00 PM session.
- Poster setup should be complete 10 minutes before the scheduled presentation.
- All poster materials should be provided by the Author(s)
- Push pins will be provided at the poster desk to attach poster materials to the back board.
- The area for your poster materials is 8 feet (2.43 m) by 4 feet (2.22 m) with a 1 inch (2.54 cm) border.
- There will be a small table area under the poster 30 inches (0.76 m) high and 18 inches (0.45 m) deep
- Please try your material layout before you arrive and make sure it fits in the assigned space.
- All poster materials should be removed within 30 minutes of the end of the scheduled session, be considerate, someone will be waiting to set up.
- Author’s Breakfast
- One author from each poster presentation (the presenter) is required to attend the author’s breakfast on the day of the presentation.
- Any last minute changes in procedures will be communicated at this breakfast.
- Suggestions for a good poster presentation.
- The title of the poster session should be displayed in large font, 36 – 60 point, to help the audience find your paper.
- Your main point or conclusion should be in large font if it is not covered in the title.
- A font below 18 point is difficult for the audience to read. Try not to include any smaller print on your presentation.
- Avoid large sections of text in all capitals; it can be difficult to read. Use capitals and/or BOLD to emphasize your points
- Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the important points.
- Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use color!
- Information flow is most effective if it is from left to right and top to bottom.
- Your posted materials should be as self explanatory as possible. Attract the audience’s attention and then answer detailed questions.
- Consider that the viewers will be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly. The audience will not have the time or the space to read pages of text.
- The audience at poster sessions moves! They may want to visit several posters during the session. If you are planning to give a presentation of your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
- Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
- If you want to interact with certain audience members later, have cards with your contact information available.
- The complete paper is available in the Conference Proceedings that all attendees will have. Refer the audience to the paper for detailed information.
TUTORIALS and WORKSHOPS
Tutorial Workbook Submission
• SUBMISSION DEADLINE: Monday 20 October 2008
• At the author’s preference tutorial presentations will either be exclusively handouts or exclusively electronic format for attendees. Either way presentations should be prepared in Microsoft Powerpoint.
Please upload to the FTP site one of the two following file types:
1) PowerPoint: a) two slides per numbered page, b) to be printed in black and white; OR,
2) PDF: PowerPoint presentation saved as .pdf file, with a) two slides per numbered page, b) in black and white. If you cannot submit in either format, please let us know in advance the format you prefer.
• The upload site is ftp://ftp.comsoc.org/confs/Globecom2008Tutorials
Audio - Visual
Each tutorial presentation room will be set with an LCD projector, screen, lavaliere microphone, and laser pointer. If you require an overhead projector, laptop or other equipment, please email email@example.com before Monday 3 November 2008.
Tutorial presenters will receive a One Day Complimentary Registration for the day of their tutorial, however paid registration is required if you would like to attend the rest of IEEE GLOBECOM 2007. Please fill out the bottom section of your TIA with your choice of Full Conference or 1-Day Attendance. If you choose the 1-Day option, your complementary day badge will be available for pick-up at the Pre-Registration Counter on-site. Tutorial presenters are also invited to attend the Welcome Reception on Tuesday evening.
Design & Developers and WTC Executive Business Forum Sessions
Audio - Visual
The panel presentation room will be set with a Lectern and Microphone LCD projector, lavaliere microphone, and laser pointer. If you require an overhead projector, laptop or other equipment, please email firstname.lastname@example.org before Monday 3 November 2008.
Plan on being at your session 20 - 30 minutes prior to the start time in order to make certain that your presentation is set.
KEYNOTE AND PLENARY SESSIONS
A member of the IEEE GLOBECOM 2008 Committee or IEEE Communications Society Staff will contact you to discuss your needs 3-4 weeks before the conference. If you have any questions, please email email@example.com.